Even though the Sweep feature currently offers only four pre-configured actions, you can achieve a lot with them-you just need to be creative. You can also use it to organize work-related letters, newsletters, and so on.Īs you can see, there are many good reasons to set up Sweep rules for your mail. Always move messages older than 10 days from the inbox folder: We use this pre-configured action to automatically organize payment notifications and other emails that lose relevance with time.Always keep the latest message and move the rest from the inbox folder: Do you often receive promotional offers that expire after some time? Using this pre-configured action, you can automatically move all offers from the same store but the latest one from your inbox to prevent it from becoming cluttered.If you like to place, let’s say, all social media notifications inside a corresponding folder, then this is the action to pick. What’s more, it can also automatically organize all future emails. Move all messages from the inbox folder and any future messages: Just like the previous pre-configured action, this action is a great time-saver because it can save you from manually organizing individual messages from the same sender.Do you, for example, have many newsletters from an online store that you no longer visit? Then don’t hesitate to delete them in one go.

Move all messages from the inbox folder: Using this action, you can instantly organize all messages from the same sender.Here are the four pre-configured actions you can choose from: If you don’t see the button and think that Outlook Sweep rules are not working, then it’s very likely that you don’t have any message selected. Click the Sweep button on the top menu bar.

Select the Inbox folder if it isn’t selected already.

Let’s explain the process with an example: Learning how to create a Sweep rule in Outlook is straightforward. The biggest practical difference between rules and filters is the fact that rules run once per 24 hours, whereas filters run as soon as a matching email message arrives. In fact, both Sweep rules and Outlook email filters (referred to rather confusingly as Rules in Outlook) have their own mail settings page where you can manage them. You can think of Sweep rules in Outlook as special email filters. Give it a try! Are Outlook Sweep Rules the Same Thing as Email Filters? Clean Email can automatically create useful email management rules to keep your inbox organized.

Create outlook email lists